COMPLIANCE
& SECURITY
Print Management Software for Compliance,
Security & Document Control
Protect sensitive information, strengthen GDPR compliance, support Cyber Essentials requirements, and create a fully auditable print, copy and scan environment with industry-leading solutions from PaperCut and Y Soft SAFEQ.
Built for Modern Compliance Requirements
Print management software is no longer simply about controlling print costs. It plays an important role in helping organisations strengthen information security controls and demonstrate compliance with recognised standards and frameworks.
GDPR
Protect personal data through secure document release, user authentication, controlled access and complete audit trails.
Cyber Essentials
Support access control, accountability and secure handling of business information across print, copy and scan workflows.
ISO 27001
Strengthen information security controls with document tracking, user accountability, secure release and reporting capabilities.
NHS & Healthcare
Reduce the risk of patient information being left unattended while improving traceability of printed records.
Legal & Financial Services
Provide clear audit trails showing who printed, copied or scanned sensitive documents and when.
Education
Protect student information and control access to confidential records.
What Could You Be Missing?
Without print management software, your organisation may be exposed to serious risks you don't even know about.
Find out how exposed your organisation really is.
Security Features That Help Protect
Your Organisation
Use the arrows to explore all seven security features.
Secure Scan Workflows
Ensure scanned information reaches authorised destinations securely.
GDPRCyber EssentialsSecure Print Release
Users authenticate at the device before documents are printed.
The Risk
Without it, sensitive documents sit unattended on output trays — visible to anyone walking past.
Compliance
Supports GDPR Article 32 (security of processing) and Cyber Essentials access control requirements.
How It Works
Print jobs are held in a secure cloud queue. Documents only release when the authorised user authenticates via PIN, ID card, or mobile app at the device. No more abandoned prints — and a complete record of every release.
User Authentication
Control access through PIN codes, ID cards, single sign-on or secure credentials.
Trusted by Security-Conscious Organisations Worldwide
PaperCut and Y Soft SAFEQ are trusted by organisations across healthcare, education, finance, legal services, government and enterprise environments where information security and compliance are critical. Whether your goal is strengthening GDPR compliance, supporting Cyber Essentials certification, improving ISO 27001 controls or reducing the risk of confidential information being exposed, both platforms provide the visibility and control modern organisations require.
Explore PaperCut & Y Soft SAFEQ
Two leading compliance-focused print management platforms, both available through TouchTec
Y Soft SAFEQ
Cloud-native print intelligence
Enterprise-grade print management platform used by 31,000+ organizations
Key Features:
- Native cloud architecture – manage from anywhere
- Real-time print analytics and insights
- Advanced cost tracking and chargeback
- Secure print release with PIN verification
- Hybrid flexibility – cloud, on-premise, or mixed
- Device-agnostic – works with any brand
- Automated workflow routing
- Mobile printing support
Watch Y Soft SAFEQ in Action
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Data-Driven Cost Control
Real-time visibility into print costs with actionable insights to reduce waste and optimize spending
Waste Reduction
Organizations reduce unnecessary printing through visibility and quotas
Cost Per Page
Transparent pricing eliminates hidden print costs
Admin Time Saved
Automate print management, reduce manual configuration
Data-Driven Decisions
Detailed reports guide print environment optimisation
Secure Release
Printing
Protect confidential documents and reduce unnecessary printing.
ID Card
Tap your office access card.
Secure Release Printing
Choose your release method
Documents wait for you
Print jobs held securely in the cloud until you're at the device.
Smarter Document Workflows
Scan documents at the device and route them directly to the right destination — reducing manual steps and saving time.
Documents captured at any MFP device
Data flows intelligently through secure cloud
Saved securely in your document management system
Instantly accessible to the right people
Fewer manual steps
Scan at the device and send directly to email, folders, or connected systems
Any device, any location
Scan at the office, with output accessible wherever you need it
Audit trails
Print management software logs activity, supporting internal oversight and review
Everything You Need to Manage Print
Powerful features built for real-world print environments
Live Dashboard
Real-time visibility into print volumes, costs, and device status.
User Management —
Quotas, permissions, and usage policies per user or department
Security Controls —
PIN-based secure print release, audit logs, watermarking
Advanced Analytics
Department-level insights, user behavior tracking, and cost allocation.
Device Management —
Automated driver deployment, remote monitoring, alerts
Cost Tracking —
Pay-per-page billing, departmental chargeback, ROI reporting
Cloud-Based
Advantages
Manage your print environment from anywhere with enterprise-grade cloud infrastructure
Access Anywhere
Manage printing from desktop, tablet, or mobile device
Instant Updates
Automatic software updates without IT intervention
Enterprise Security
Bank-level encryption and compliance certifications
Real-Time Analytics
Live dashboards with instant cost visibility
Device Integration
Connect any printer brand without compatibility issues
Scalability
Grows with your organization, from 10 to 10,000+ users
Instant Deployments
Provision cloud resources in minutes through automated workflows
Enterprise Security
Bank-level encryption, access controls, and compliance certifications
Cost Optimization
AI-driven insights to minimize spend and maximize utilization
Built for Hybrid Working
Whether in the office, at home, or on the move — your team can print securely from any device, anywhere.
In the Office
Secure release at any networked device. No driver install needed.
Working From Home
Print jobs routed securely to office when you're next in.
Mobile & On the Go
Print from phone or tablet at any enabled location.
Windows, Mac & Chromebook
Universal compatibility — no complex setup, no IT headaches.
Native Mobile Apps
iOS and Android apps for instant, secure mobile printing.
Flexible Connectivity
Cloud-based options can support printing without on-site infrastructure — speak to our team about your setup.
Shared Workspace Ready
Hot-desking, coworking and multi-site — handled effortlessly.
Reduce Waste. Improve Efficiency.
Print management software gives organisations the visibility and controls needed to reduce unnecessary output — saving money and reducing environmental impact.
Print Quotas
Set monthly limits per user or department. Staff are notified before they exceed their allowance, encouraging more considered printing.
Waste Reporting
See which departments are over-printing. Use data to guide better behaviour and make the case for reducing unnecessary print costs.
Duplex & Mono Defaults
Encourage double-sided printing and mono defaults where colour isn't needed. Small policy changes can meaningfully reduce consumable spend.
Print Compliance Readiness Assessment
Answer 8 quick questions to instantly understand your organisation's print security and compliance posture — and see where you may be exposed.
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